Careers

Paralegal Positions

Paralegal - Lutton Law Office, LLC - Ashland, NE

Posted July 23, 2024

Lutton Law Office, LLC seeks a full-time Legal Assistant/Paralegal to join our small firm located in the vibrant and growing town of Ashland, NE. Candidates must be detail-oriented, organized and able to communicate effectively and accurately and willing to support multiple attorneys with various time-sensitive tasks. Our firm offers candidates a small-town environment and the ability to work hands-on with challenging but rewarding matters.

Responsibilities:
• Provide support to up to four attorneys in various areas of law including: real estate, estate planning, probate, entity formation and contract review, tax and family law.
• Preparation/revision and filing of correspondence, pleadings, documents and more as directed;
• Research statutes, regulations, legal articles, judicial decisions, and other legal sources;
• Handle routine correspondence and maintain telephone contact with clients;
• Organize and maintain electronic and paper filing;
• Consult with the supervising attorney(s) whenever a legal judgment, legal opinion or legal advice is necessary;
• Basic accounting and reconciliation;
• Backup support to Receptionist for other administrative and clerical duties; and
• Perform other related duties as assigned.

Qualifications: Skills & Abilities
• Ability to communicate professionally in both written and verbal form;
• Ability to work well under deadlines and prioritize assignments;
• Strong organizational skills;
• Excellent interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys, clients and staff;
• Attention to detail;
• Ability to handle documents and other information with confidentiality and discretion; and
• Proficiency in Microsoft Office suite of products, especially Word and Excel.

Qualifications: Education & Experience
• High school (or equivalent) required;
• Preference given to those with a Bachelor’s degree and/or successful completion of an accredited legal assistant or paralegal program; and
• Preference given to those with related work experience.

Compensation:
• Salary commensurate with experience and certification.
• Benefits package including: Paid Time Off, Simple IRA, Group Disability Insurance, Life Insurance and single Health Insurance.

Additional Information:
• This is an on-site position, Monday through Thursday from 8AM to 5PM and Friday 8AM to 4PM, with lunch from 12PM to 1PM; and
• Any offer of employment is contingent upon the successful completion of a background check.

Applicants are encouraged to e-mail their cover letter and resume to CHarris@luttonlaw.com

Litigation Paralegal – Evans & Dixon - Council Bluffs

Posted July 11, 2024

Evans & Dixon is currently seeking to add an experienced Paralegal to our expanding & fast paced Council Bluffs office. As a Paralegal, you will be responsible for handling and maintaining cases from start to finish. You will provide legal support to the attorneys, organize and maintain case files, manage caseload requirements, and monitor timelines and billing. There is frequent client contact & medical record review and analysis. Successful candidates will have a durable work ethic, superior ability to multitask, and enjoy working in a fast pace and intellectually stimulating setting.

Gain valuable and real-world legal experience by working alongside experienced attorneys practicing in state and federal courts in the Midwest! If you like litigation and a fast-paced position, then this is the perfect job for you!

What you’ll do:

As a Paralegal, you will participate in all phases of the litigation process from the initiation of a case, through trial and post-trial findings and appeals.
• Legal Research: You will conduct unique legal research, investigate regulations, legal articles and laws.
• Record Keeping: File and organize exhibits, briefs, appeals, and other legal documents with the court or opposing counsel, and maintain all records for each case.
• Trial Prep: Assist attorney(s) in preparation for hearings and trials by preparing arguments, motions, contracts, and agreements. You will summarize interrogatories, testimonies, and depositions.
• Investigate: Aid the attorney(s) by calling clients, witnesses, lawyers, and outside parties to schedule interviews, meetings and depositions.
• Administrative Support: Support the attorney(s) by obtaining affidavits and other formal legal documents, reviewing trial transcriptions, and monitoring the attorney’s deadlines and calendars.

What we’re looking for:

• Three to five plus years of prior legal experience in litigation, insurance defense, and worker’s compensation
• Must be comfortable utilizing Microsoft Word, Excel and Outlook
• Have the ability to edit and proofread correspondence and legal documents
• Knowledge of court procedures
• Ability to work collaboratively with others in a team-oriented environment
• Must be well organized, detail-orientated and able to work in a fast-paced environment with changing work priorities
• Ability to type accurately and efficiently from draft or dictation
• Ability to work professionally and effectively with both internal and external clients on all levels

Education and Qualifications:

• High School Diploma or equivalent required
• Three to five years of prior legal experience required
• Experience in insurance defense, worker’s compensation, and personal injury

About Us:

Evans & Dixon provides Midwest business clients with sophisticated legal advice, responsive communications, and hands-on industry knowledge. Whether we are managing large-scale litigation, serving as outside general counsel or winning in high-stakes trials, our practical and efficient approach gets the job done. If you are looking to broaden your horizons and legal career, then this is the perfect opportunity for you!

The firm does offer a generous benefits package along with compensation based on experience level and client orientation:
• Medical, Dental and Vision Insurance
• Health Savings Account
• Flexible Spending Accounts (Medical, Dependent, and Parking & Transit)
• Life, AD&D, Specified Critical Illness, Accident Insurance, Hospital Indemnity, and Pet Insurance
• 401(k) and Profit Sharing
• Paid Maternity Leave
• Wellness Program
• Employee Assistance Program (EAP)
• Paid Personal Time Off (PTO) and Holidays

Please send resume to Natalia Sauer nsauer@evans-dixon.com or you can apply online using this link: Evans&Dixon

Project Coordinator - ESi - Omaha, NE

Posted July 9, 2024

About ESi

Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large-scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and damage to residential or commercial structures. The variety and depth of our project work creates a variety of fulfilling roles at ESi.

What We Can Offer You

Medical, Dental & Vision
Life Insurance/Voluntary Life Insurance
401k with employer match
Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus
Competitive Salary
Flexible Time Off (FTO) – encouraged to take 20 days of paid time off/year
Career Growth for Administrative Staff
Administrative Skills Training (Online & In-person)
Pet Insurance
Work/Life Balance
Access to Wellbeats – on-demand fitness & well-being videos
10 paid holidays (9 standard holidays and 1 floating holiday)
30-minute fitness break available in addition to 1-hour lunch break
Wellness Reimbursement
Business casual dress code and positive working environment
Continuing education opportunities
Local candidates preferred - no relocation provided

About This Role

A Project Coordinator provides professional complex administrative and advanced support services for consultants and management staff. The Project Coordinator proactively serves as the primary liaison between the consultant and the consultant’s peers, clients, vendors, and other internal and external contacts. The Project Coordinator performs well in a fluid environment and can learn new job skills quickly to put into practice. The Project Coordinator uses their skills to proactively relieve consultants of administrative tasks and coordinates project activities at an advanced level.

At ESi, administrative project support teams work together to support a group of consultants. Consultants work with clients to investigate a variety of projects; one consultant can have anywhere from 10 to 200 active projects at any given time. These projects may involve the consultant testifying at trial, working with manufacturers to improve products, or inspecting a residence in response to an insurance claim that was filed. The administrative support team is here to offload as many clerical and coordination-related tasks as possible. The admin team is involved in all projects from start to finish.

Key Responsibilities

Project Support

Conducts research to find relevant information
Opens new projects and set up file structure according to SOP
Proofreads and format technical documents authored by consultants
Organizes file material and coordinate file productions per standard procedure
Reviews and process digital media
Schedules multi-party conference calls and inspections
Tracks the status of open projects – deadlines, action items, client needs, etc.
Serves as the main contact for clients & proactively handle inquiries

Consultant Support

Coordinates travel arrangements
Updates and maintains documents and spreadsheets
Submits expense reports through SAP Concur
Assists with maintaining/renewing professional memberships and P.E. licenses, as requested
Attends weekly meetings
Proactively manages calendar(s)
Inbox management, as requested
Assists remote consultants and contractors, as needed

Accounting

Prepares and sends invoices to clients
Creates purchase orders and purchase equipment
Manages collection efforts on outstanding invoices
Keeps an accurate record of billable and non-billable time for yourself

Administrative

Provides backup support to other administrative staff
Leads or participates in coordinating office initiatives
Assists with developing and mentoring junior staff
Performs other duties as assigned

Competencies

Able to triage critical assignments and deadlines on consultant’s behalf
Detail oriented, extremely well organized and able to manage time & multi-task to accomplish a multitude of tasks, with conflicting priorities & timelines
Proficient at providing executive level support
Knowledgeable about consultant’s book of business and strives to foster and maintain client relationships
Knows the right questions to ask and who to go to for additional information
Under direction handles client interactions
Adept and resourceful
Superior multi-tasking skills
Able to supply and populate information on PIFs on behalf of consultants

Qualifications

Education Required

Four year / Bachelor’s degree is preferred
A paralegal certificate from an ABA-approved program is a plus and preferred or equivalent combination of education and experience in a litigation/insurance defense law firm

Experience

5+ years of executive or senior-level project management or administrative support experience required
Understanding legal terminology and processes is a plus
Experience in a litigation law firm or insurance background a plus

Certifications, License, and/or Registration

Registered Notary a plus.

Computer Skills

Advanced skills in Microsoft Excel and Word
Advanced in Adobe Acrobat, Internet research & database programs
Highly skilled in computer graphics and working with digital photos
Able to trouble-shoot technical issues
Knowledgeable about peripheral devices and software programs
Strong database management skills
Advanced skills in Microsoft Word and Adobe Acrobat to create, edit, and format documents - or has the ability and willingness to learn to do so quickly.
Ability to leverage Microsoft Teams and SharePoint in a collaborative environment.
Experience with Outlook as an email and calendar client.
Well-versed in utilizing internet resources to learn new software quickly and efficiently.
Experience with SAP Concur and 3E firm management software a plus.
Familiarity with Microsoft Excel and PowerPoint preferred.

Other Skills/Abilities or Other Qualifications

Enjoys working in a team environment. Works well with others and maintains a positive attitude in order to develop and leverage professional working relationships. Interacts with clients (both internal and external) in a professional and courteous manner
Proactive – looks for new opportunities to provide value to the team. Does not always wait to be asked, anticipates needs, and accomplishes tasks with little to no direction
Quick learner – utilizes all available resources to develop skills and asks thoughtful questions
Thrives in a fast-paced, constantly evolving environment. Does not get flustered with last-minute changes or requests
Detail-oriented, well-organized, and able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines
Advanced communication skills, both written and verbal. Proficiency in grammar, spelling, and punctuation is required
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, and sit on a regular basis.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment.

It is the policy of ESi, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESi is committed to recruiting, hiring, and promoting people with disabilities, as well as veterans.

To all recruitment agencies: ESi does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of ESi without a prior written search agreement will be considered unsolicited and the property of ESi. Please, no phone calls or emails.

To apply, please click here. Please direct any questions to Brittany Neville at bneville@engsys.com.

Paralegal - Fraser Stryker - Omaha

Posted June 27, 2024

Fraser Stryker Law Firm is hiring for a full time Litigation Paralegal. Our Litigation Paralegals collect, analyze, organize, and summarize documents, prepare pleadings, and draft and answer interrogatories. They also assist in locating and preparing witnesses for trial and obtaining and organizing trial exhibits. This position utilizes a variety of software and online applications to accomplish their day-to-day tasks.

Successful candidates have a Bachelor’s Degree in Paralegal Studies or similar field or an Associate's Degree and a Paralegal Certificate and three to five years of litigation experience, with some plaintiffs experience preferred. They must also possess the ability to communicate professionally, both written and verbal, while working with a variety of team members. This position also requires the ability to demonstrate effective analytical and organizational skills.

Fraser Stryker provides challenging and rewarding work opportunities in a collegial and professional environment. We offer an excellent salary and benefits package including health, dental, vision, life, and disability insurance, as well as flexible spending accounts, a 401k plan with profit sharing, and paid parking. Visit the Fraser Stryker Careers page to review the posting, complete an application, and submit your resume for this position: https://www.fraserstryker.com/careers/

Paralegal - Dornan Law Team - Omaha

Posted June 5, 2024

The Dornan Law Team (www.DLTlawyers.com) seeks to hire a motivated paralegal in family, juvenile and probate law to replace one of DLT’s current paralegals who is attending law school this fall. Position requires ability to work under deadlines while maintaining quality legal writing, professional communication skills, digital organization skills, and strong desire to zealously represent our clients. Position offers competitive salary with medical, life, and disability insurance as well as 401(k) retirement. Firm encourages individual development while part of a strong legal team, with an emphasis on being family oriented and supportive.

Please send resume and cover letter to: ruth@dltlawyers.com.

Paralegal - Shanks Law Firm - Council Bluffs

Posted May 21, 2024

Personal Injury Paralegal Wanted

The Shanks Law Firm located in Council Bluffs is looking for a paralegal with at least two years of experience handling personal injury and wrongful death cases. This is a part time position working Monday to Thursday from 8:00 a.m. to 5:00 p.m.

The successful candidate should possess the following:
- Strong organizational skills to manage multiple cases simultaneously.
- Proficiency in drafting legal documents.
- Ability to conduct interviews with clients and witnesses.
- Clerical skills for administrative tasks within a legal setting.
- Experience in document review processes for discovery purposes.

Responsibilities:
- Assist with all phases of case preparation including: meeting with clients; drafting pleadings and motions; preparing and responding to correspondence and discovery.
- Review and summarize medical records, depositions, and discovery documents.
- Organize and maintain documents in physical and electronic filing systems.
- Coordinate and work closely with clients, witnesses, and experts.
- Prepare documents and exhibits for court proceedings.
- Assist in all phases of preparing and presenting a case at trial.

If you are interested in applying for this position, please contact Ronda Spence at Ronda@ShanksLaw.Net. The salary for this position will be commensurate with the applicant’s experience.

Paralegal - Enterprise Legal Studio - Lincoln

Posted April 29, 2024

We are looking for a full-time paralegal for our law office in downtown Lincoln, Nebraska.

We are a boutique practice specializing in representing tech companies, entrepreneurs, and investors. Most of our work is deal-driven in the venture capital finance or mergers and acquisition space. Since we are a small firm, the ideal candidate would be a self-driven individual who learns quickly and is ready to pitch in wherever needed. A candidate with a demonstrated interest in the startup or technology space is also preferred. Excellent writing skills are a must, as the successful candidate will be regularly interacting with clients and other attorneys.

Benefits
Our standard benefits include 100% covered insurance premiums, paid parking, a 4% 401k match, a flexible vacation policy, and a casual dress code/work environment.

Please visit our website to learn more about the firm: http://elegalstudio.com.

Primary duties:
Liaise between clients and attorney
Manage transaction closing processes
Enter time for attorneys
Procure supplies
Send out invoice reminders
Mail legal documents
Format legal documents
File documents with secretaries of state
Prepare closing books
Maintain company capitalization
Prepare signature packets

Please note that this is not a remote position.

Interested candidates should email a cover letter and resume to careers@elegalstudio.com.

Legal Administrative Assistant Positions

Administrative Coordinator - PGSA, LLC - Omaha, Nebraska

Posted July 12, 2024

ADMINISTRATIVE COORDINATOR

GENERAL SUMMARY

Our client, PGSA, LLC, is a family investment office based in Omaha, Nebraska, focused on real estate investment and community development. We are looking for an organized, analytical Administrative Coordinator with exceptional communication and problem-solving
skills to oversee office duties, administrative operations and to provide support to the principles of the company and their team members.

JOB DESCRIPTION

In this role, you will field internal and external communication, assist with scheduling, perform office tasks and oversee various administrative tasks for the company. The Administrative Coordinator will work in concert with the Executive Assistant. Candidates should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. In addition, the Administrative Coordinator will need to be a proactive and well-organized individual who is ready to propose and implement creative solutions to administrative problems.

If organization is your jam, and finding solutions before anyone knows there’s a problem fills your bucket then this role may be for you!

SPECIFIC DUTIES AND RESPONSIBILITIES

Office Administrative Support

Open office at 8:30 every morning

Unlock doors and open curtains

Start and rinse coffee machine

Empty dishwasher

During the Day

Order lunch and tidy up afterwards

Tidy and organize conference rooms/offices

Dishes (if needed)

Pick-up mail and distribute

Coordinate service repair needs (as they arise)

Ensure kitchen is clean (cleaners are twice and week, Tuesday/Thursday)

Ensure water supply in conference room and offices throughout the day

Greet guests and offer beverages

Conduct miscellaneous errands

End of the Day Wrap-Up

Tidy and organize conference rooms/offices

Stock the fridge/stock supplies

Stock coffee station

Run dishwasher

Various Tasks

Tidy and organize conference rooms/offices

Order supplies

Assist with onboarding

Schedule meetings

Coordinate Monday office meeting (Asana)

Provide miscellaneous project assistance

Electronic Filing

Assist with various filing projects within the company’s network storage

File all signed documents in line with the company’s filing guidelines

General Office Support

Event Support

Provide event support for team retreats, company holiday party, birthdays, and other
company-related events

Provide event support for investor meetings and events, including tours of properties

Coordinate corporate holiday gifts

HR & Accounting Support

Track vacation and sick leave

Track professional development

Time Tracking

Keep track of employee reimbursements

Help process Health Insurance benefit enrollments

Prepare for "Rocks" meetings (90-day goal setting meetings)

Assist with limited accounts payable processing

Support for Three Vice Presidents

Conduct weekly 1:1 with each VP

Schedule meetings

Review calendars and prepare/printing materials as necessary

Process expense reporting

Assist with travel scheduling

Manage data

Prepare documents when asked and in anticipation of upcoming meetings

Assist with meeting preparation in anticipation of meeting

KNOWLEDGE, SKILLS & ABILITIES

High school diploma or equivalent

At least 3 years of experience in the administrative support field; paralegal experience a
plus

Meticulous approach to organization and administrative tasks

Motivated by completing tasks, anticipating others needs, creating organization and order

Takes pride in bringing order to the office and being there for everyone

Sees the big picture of the office and creates opportunities for improvements and
efficiencies

Strong sense of confidentiality and discretion

Exceptional interpersonal, written, and verbal communication skills

Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers, including Microsoft applications with a strong emphasis in Word, Excel and Outlook, Asana, Slack, filing systems (Share File preferred but not required)

Creativity and strong problem-solving skills

Multi-tasking with a focus on successfully balancing the team’s task list against established deadlines and following up with team members to ensure timely execution

Solid personal presentation skills within meeting context

Strong task and time management skills

Professional appearance and courteous manner

Ability to develop and maintain professional working relationships with co-workers and peers.

Ability to effectively deal with a wide variety of internal and external customers and clients at all levels

BENEFITS

Small office culture that provides unique opportunities in work streams outside of defined role, interaction with all individuals within the organization, and an ability to enrich the local community

Competitive salary

Benefits including: Health insurance and HSA reimbursement program, 401k with matching, and paid vacation and sick time

Daily lunch provided

SALARY

CONTACT:

magan@nextrcinc.com

Legal Secretary

Posted June 12, 2024

JOB SUMMARY
Kutak Rock LLP has an opening for a Legal Secretary in its Omaha office. This position is part of a secretarial team that is primarily responsible for daily and weekly support across multiple legal departments when additional legal support, or help with special projects, is needed. This position is a gateway to learn the culture, fundamentals, and workload of the firm, with opportunities to specialize at specific desk assignments as they become available.
The hours for this full-time position are 8:30 a.m. – 5:00 p.m., Monday through Friday (with a one-hour lunch) and with some flexibility specific to the related work loads.

RESPONSIBILITIES
Type documents, firm standard letters, pleadings, correspondence, and memoranda received via hand-written copy, electronically, Dictaphone, dictation, or edited typed work product
Proofread work to ensure accuracy and adherence to firm format standard
Use internal programs for document revision and clean-up
Manage various document comparisons
Answer telephones
Accurately make travel arrangements
Maintain work calendars by scheduling appointments, conference calls, and meetings
Coordinate with in-house conference center for meetings as needed
Manage office deadlines
Accurately enter time and expense records into InTapp Time; prepare expense memoranda and documentation
Utilize Document Management System and Email Management System for individual capacity and in support of attorneys
Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via various delivery methods
Create, organize and maintain sets of files using electronic and physical file systems
Copy, scan, and file various client documents
Organize and coordinate mailings of various sizes and delivery methods
Maintain Continuing Legal Education (CLE) transcripts and bar association memberships
Assist with client matters when appropriate
Provide secretary desk coverage as needed
Other duties as assigned

QUALIFICATIONS: Skills and Abilities
Ability to work independently and collaboratively
Excellent interpersonal skills with an aptitude to interface with attorneys, clients, and staff
Ability to handle documents and other information with confidentiality and discretion
Excellent spelling, grammar, and proofreading skills
High level of attention to detail
Excellent organizational skills
Ability to meet specific deadlines for completion of assignments
Ability to prioritize and multitask
Knowledge of legal terminology and procedures
Understanding of edit codes, shorthand, and proofreading marks for purposes of document revision
Knowledge of PC and Windows applications
Advanced proficiency in Microsoft Office products, particularly Microsoft Word and Microsoft Outlook (Required skills include: section and page breaks, cross referencing, page numbering, headers and footers, styles and schemes, document comparisons, document conversions, and table of contents/authorities)

QUALIFICATIONS: Education and Experience
High school (or equivalent) required; college degree given preference
Minimum of three years of experience in the secretarial field; legal experience given preference

Position Information
Salary Range: $38,000 - $50,000 per year
Position Status: Non-exempt
Workplace Type: Hybrid 4:1

Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Nine hours of paid time off accrued each month. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information
Any offer of employment is contingent upon the successful completion of a background check.

About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.

Legal Assistant - Federal Public Defender - District of Nebraska

Posted May 21, 2024

The Federal Public Defender for the District of Nebraska is accepting applications for a full-time Legal Assistant in our Omaha office. The federal defender organization operates under the Criminal Justice Act, 18 U.S.C. §3006A, to provide criminal defense and related help in federal courts.

Job Description:

This position provides secretarial and clerical support to the attorneys and staff utilizing advanced knowledge of legal terminology, Word and information processing software. This is not an entry-level position. Legal Assistants must understand U.S. District and Circuit court rules and protocols; create, edit, and proofread legal documents, correspondence, and memoranda; transcribe dictation; perform cite checking and assemble documents for filing and mailing. Duties also include case management, such as opening and closing cases in our case management system, screening and referring telephone calls and visitors; screening incoming mail; reviewing outgoing mail for accuracy; handling routine matters as authorized; assembling and attaching supplemental material to letters or pleadings as required; maintaining calendars; setting appointments as instructed; organizing and photocopying legal documents and case materials; and case file creation and management.

The ideal candidate will have a general understanding of office confidentiality issues, such as attorney/client privilege; the ability to analyze and apply relevant policies and procedures to office operations; exercise good judgment; have a general knowledge of office protocols and secretarial processes; analyze and recommend practical solutions; be proficient in Microsoft Word and Adobe Acrobat; have the ability to communicate effectively with assigned attorneys, other staff, clients, court agency personnel, and the public; and have an interest in indigent criminal defense. Must possess excellent communication and interpersonal skills and be self-motivated while also excelling in a fast-paced team environment. Spanish fluency is preferred.

Requirements:

Minimum qualifications are high school graduate or equivalent and at least three years legal secretary experience, federal criminal experience preferred. Starting salary ranges from JSP-7 to JSP-8, $49,495 to $54,813 annually depending on experience.

Salary and Benefits:

This position is full time with a comprehensive benefits package that includes health and life insurance, vision and dental benefits, flexible spending accounts, paid time off, sick leave, 11 federal holidays, participation in the Federal Employees’ Retirement System, and participation in the Thrift Savings Plan with up to 5% government matching contributions. Salary is payable by direct deposit.

Conditions of Employment:

Appointment to the position is contingent upon successful completion of a background check and/or investigation including an FBI name and fingerprint check. Employees of the Federal Public Defender are members of the judicial branch of government and considered “at will.” You must be a U.S. citizen or person authorized to work in the United States and receive compensation as a federal employee.

Application Information:

Please submit a statement of interest, resume, and three references to: Martin Adams, Administrative Officer: martin_adams@fd.org.

Applications must be received by Friday, June 7, 2024. The position will remain open until filled and is subject to the availability of funding. The Federal Public Defender is an equal opportunity employer. We seek a diverse range of candidates to join our team.

Legal Services Associate (Office Associate IV) - Nebraska Department of Education

Posted May 8, 2024

Legal Services Associate (Office Associate IV)

Applications No Longer Accepted on: 05/21/2024

Job Description:
Are you known for your eye for detail, ability to multitask, and exceptional customer service and organizational skills? Are you seeking an opportunity to make a real impact? If so, this Legal Services Associate position may be perfect for you. As part of our outgoing team, you'll enjoy regular hours and a supportive work environment.

Through supporting teachers and students, our work touches the lives of many in Nebraska. If you're ready to make a difference while working alongside friendly colleagues who value collaboration and humor, apply now to join our team!

Office Location & Schedule:
This position is assigned to our office located at 84th & O Street, Lincoln, NE

Pay Rate: $20.772/hour. This rate is based upon available budget funds; any offer will be made at this rate. The “Classification Salary Range” above is not a listing of available funds.

Teammates Enjoy

In addition to being part of meaningful work and making a difference through public service, our Total Compensation package includes an approximate $22,600 in additional Benefits value!

See full benefits information at https://statejobs.nebraska.gov/index.html#benefits

- Competitive benefits, paid time off, and retirement
- 79% employer-paid health insurance, dental, vision, long and short-term disability, flex spending and health savings accounts, employee discount program, and more!
- Generous vacation and sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
- 156% state-matched retirement (yes, that’s $1.56 for every dollar!) with a guaranteed 5% return
- Thirteen paid holidays per year

Essential Functions

-Maintains daily operations of the office, including answering phones, directing and answering inquiries, and maintaining inventory of supplies.
-Serves as initial contact for ethics complaints and provides guidance to the complainant on proper process and procedure.
-Logs complaints and tracks through entire process, ensuring resolution.
-Processes criminal history background checks for teacher applicants, and provides support to teacher certification staff.
-Assists with processing of pre-student teacher requests.
-Prepares outgoing mail and communications, designs forms, brochures, and other materials.
-Processes expense reimbursement documents, direct purchase authorizations, purchase requisitions, travel authorizations, etc.
-Collaborates with other Office Associates to carry out clerical functions and processes in support of the department.
-Demonstrates commitment to valuing diversity and contributing to an inclusive working and learning environment.

Working Conditions and Travel:

This position requires approximately 100% of work time spent in an office environment. There is no expected overnight travel.

Requirements / Qualifications

Minimum Qualifications:

High school diploma or equivalent and three years of experience related to the essential functions of the position. Any equivalent combination of education and/or work experience may be substituted in order to meet the minimum qualifications of the position.

Preferred Qualifications:

Postsecondary education related to the essential functions of the position. Proficiency with Microsoft Office Suite including Word and Excel. Familiarity with government agencies and legal offices.

Benefits:
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement:

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.